National Institute of Health and Social Studies

Book Meeting Rooms & Classrooms Effortlessly

Find a room, check what's free, and send your request — all in one place.

Instant confirmationEasy management24/7 access

How It Works

Book a Room in Four Steps

1

Check Availability

See what's free on the date and time you need.

2

Submit Request

Fill in your details and send your booking request.

3

Get Approved

Facility management reviews and confirms your request.

4

Receive Confirmation

You'll get an email as soon as it's actioned.

System Features

Powerful Booking Management

Everything you need to manage bookings, end to end.

01

Online Submission

Submit facility booking requests anytime, anywhere through our convenient online portal. No paperwork required.

02

Automated Approval

Streamlined workflow sends requests to appropriate reviewers. Track status and receive automated updates instantly.

03

Calendar Scheduling

View real-time availability on an interactive calendar. Book time slots that work for your schedule.

04

Email Notifications

Stay informed with automatic email alerts for submissions, approvals, rejections, and reminders.

05

Administrative Reporting

Generate detailed reports on bookings, usage patterns, and facility utilization for better planning.

06

Audit Logs

Complete tracking of all booking activities, changes, and administrative actions for accountability.

Our Facilities

Available Rooms & Spaces

Well-equipped rooms and spaces for every need.

Available Up to 10 people
Classroom · NIHSS-01

Classroom (10)

Perfect for small training sessions, interviews, and intimate meetings.

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Available Up to 20 people
Classroom · NIHSS-02

Classroom (20)

Ideal for medium-sized workshops, seminars, and team meetings.

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Available Up to 25 people
Classroom · NIHSS-03

Classroom (25)

Comfortable space for larger classes and multi-group sessions.

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Available Up to 30 people
Classroom · NIHSS-04

Classroom (30)

Our largest classroom — suited to bigger seminars and full-cohort sessions.

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Available Up to 20 people
Meeting Room · NIHSS-05

Meeting Room (20)

Professional setting for board meetings, presentations, and conferences.

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Available Up to 20 people
Computer Room · NIHSS-06

Computer Room (20)

Fully equipped with computers for training sessions and IT workshops.

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Available Catering space
Pantry · NIHSS-07

Pantry

Kitchen facilities for catering, coffee breaks, and informal gatherings.

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View All Rooms

See our complete range of facilities and capacities.

Browse All

Ready to Book Your Space?

Reserve your meeting room, classroom, or facility today. It's quick, easy, and only takes a few minutes.

Important Information

Booking Guidelines

Before You Book

Advance Booking

Submit requests at least 48 hours before your date and time.

Approval Process

All bookings are reviewed — you'll get an email once it's decided.

Cancellation Policy

Cancel or reschedule at least 24 hours in advance.

Read Full Guidelines

Need Help?

Have questions? Our team is here to help you with any inquiries about room bookings.

Phone

+248 4 399 440

Email

director.NIHSS@health.gov.sc

Location

Mont Fleuri, P.O. Box 52, Victoria

Office Hours

Mon – Fri: 08:00 – 14:30

Contact Us
Frequently Asked Questions

Common Questions

Can't find what you're looking for? Reach out through the contact details above.

How far in advance do I need to submit a booking?

Requests should be submitted at least 48 hours before the date and time you need the room, so there's enough time for review and approval.

How will I know if my booking has been approved?

You'll receive an email once your request has been reviewed, letting you know whether it's been approved, rejected, or needs changes. You can also check its status any time under "My Bookings".

Can I cancel or reschedule a booking?

Yes — please cancel or request a reschedule at least 24 hours before your booking. Repeated late cancellations may affect approval of future requests.

Who can request a room booking?

NIHSS staff, students, and partner organizations can all submit booking requests through this site. If you're unsure whether your event qualifies, contact us before booking.

Can I request catering or AV equipment for my booking?

Yes — note any catering, AV, or equipment needs in the "Purpose" field when you submit your request, and our team will confirm availability along with your booking.

What happens if I don't show up for a confirmed booking?

Unused bookings that weren't cancelled in advance are logged, and repeated no-shows may be taken into account when reviewing future requests.